Getting married

Getting married or starting a new domestic partnership

Congratulations! Iron Mountain offers a variety of benefits and programs that can help you and your spouse/domestic partner thrive as you build a life together.

Getting married or starting a new domestic partnership is considered a qualifying life event (an event that affects your benefits coverage or the coverage of your dependents). This means you can elect new coverage or make changes to your current benefits coverage within 30 days of the event. If you miss the 30-day deadline, you’ll have to wait until the next Open Enrollment period or another qualifying life event to make changes.

  • What to do

    1. Before you get married or start a new domestic partnership 

    - Review your benefit choices

    Look at what’s offered by Iron Mountain and what’s offered by your spouse/domestic partner’s employer. Then decide whether to enroll in an Iron Mountain plan or a plan offered by their employer.

    - Review our time off policies

    Understand your options if you want to enjoy time away from work for a celebration, wedding, or honeymoon.


    2. Within 30 days of getting married or starting a new domestic partnership 

    - You must take action if you would like to add your new spouse or domestic partner and make benefit changes. 

    - Refer to this Quick Reference Guide, to review changes you can make to each benefit, coverage effective dates, and required documentation that you will need to provide.

    - Log in to IRMbenefits.bswift.com to initiate a life event to make changes to your benefits.

    Your virtual benefits assistant, EmmaTM, is available to assist you through the benefits change process. Emma can help you understand your options and make the best choices. Emma is more than just a guide—she is a comprehensive tool designed to ensure you have a great benefits experience!

                        

  • Important information about medical cost deductions

    If your benefit elections are effective on a date that reverts to prior pay periods, you’ll incur retroactive deductions back to that date. These retroactive deductions will be taken on a post-tax basis from your subsequent paychecks for the number of pay periods that your elections revert to, up to a maximum of four.

  • Are you marrying your domestic partner?

    If you’re marrying your domestic partner who is already covered under Iron Mountain benefits, be sure to change your status to married in Workday along with the date within 30 days of your marriage date. Be sure to initiate the Qualified Life Event in the Iron Mountain Benefits Center within 30 days as well. You will be asked to upload the marriage certificate during the Life Event workflow.

    Doing so will save you money by reducing your taxable income. The premiums you pay for medical and dental costs per paycheck for a domestic partner are after-tax. Plus, the contribution Iron Mountain makes to their premiums is counted as income, called imputed income, which is taxed. Premiums for spouses are before-tax (reducing your taxable income), and any Iron Mountain contributions toward their premiums are not counted as imputed income.

  • Check out Iron Mountain Benefits that can help you during this transition

    • Financial Wellbeing Resources can help you plan your future, manage your finances, and make informed decisions about budgeting, saving, and more, together.

    • Explore exclusive offers and discounts through Working Advantage. Use the discounts to join a gym together, meal prep services, household goods, and more.     

    • Make sure your new spouse or domestic partner is aware of Resources for Living, which provides professional, confidential, and caring consultants to help you and your new members of your household with mental health, financial, legal, and community resources.

    • If your caregiving needs have changed, check out resources and caregiving specialists that can support you through the transition. Through Iron Mountain’s Care@Work program, you have access to a vast network of quality caregivers for children, seniors, pets, and home.  

    • Access Auto and Home Insurance program to compare quotes for your needs if you are looking to combine your policies. 

    • Build healthy habits together. If your spouse or domestic partner enrolls in an Iron Mountain medical plan, encourage them to participate in LiveWell with you.

  • Additional checklist

    - Update your personal information

    Make updates in Workday if you’re changing your name, home address, phone number, emergency contacts, or direct deposit information. These updates can be made anytime after the changes become effective but should be made as soon as possible so we have your correct information on file. (Changes to personal information can be made anytime you need to update it.)


    - Review your tax-withholding elections

    Make updates in Workday, if needed. Consult your tax advisor to determine what’s right for you. 


    - Update your beneficiary information

    Review and update beneficiary information for your Life, AD&D insurance, HSA, and 401(k) plans.

    Resources & Contacts


    - Consider adjusting your Flexible Spending Account (FSA) and/or Health Savings Account (HSA) contributions

    Make allowable changes to your FSA and/or HSA, as needed.

    Resources & Contacts

     

  • Aetna one advisor (A1A)

    Contact Aetna One Advisor (A1A) for help. Advisors can answer questions and help you resolve issues related to all your Iron Mountain benefits, including medical, disability, and the 401(k) plan.

    You can contact an advisor by phone or online chat through the Aetna member website. To reach an advisor by phone, call 888-216-8573 Monday through Friday, from 8 am to 8 pm ET.

        

Disclaimer

© 2024 Iron Mountain Incorporated. All Rights Reserved. This website is not intended to replace the Summary Plan Documents that provide further details on Iron Mountain medical, dental, vision, Flexible Spending Account (FSA), retirement, disability, Life, Accidental Death & Dismemberment (AD&D), and any additional plans available to you. This site is a brief synopsis of key features of your available benefits plans. It's intended to help you use these plans effectively and alert you to actions or situations that could limit the benefits you and your eligible dependents might receive. Refer to the Summary Plan Documents for exact terms and conditions of coverage. If any conflict arises between this site and the official Plan Documents, the terms of the actual Plan Documents or other applicable documents will govern. Iron Mountain reserves the right to change, modify, or terminate the plans at any time. This website isn't a contract for purposes of employment or payment of benefits.

Certain employees subject to a collective bargaining agreement are only eligible to participate in certain benefits to the extent provided in the applicable collective bargaining agreement.

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