Growing my family
Growing my family
Giving birth or adopting? Congratulations on the newest addition to your family! Iron Mountain offers benefits that can support you and help you and your loved ones thrive during this exciting (and tiring!) time. Learn what you need to know and do about your benefits before and after you welcome your child.
Adding a new child to your family through birth or adoption is considered a qualifying life event, an event that affects your benefits coverage or the coverage of your dependents. This means that you can make changes to your current benefits coverage within 30 days of the event. If you miss the 30-day deadline, you’ll have to wait until the next Open Enrollment period or another qualifying life event to make changes.
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Review Your Benefits
Before you have your baby or adopt your child
- Review your time off and leave of absence policies
Consider how much time you might want to take off after your baby is born or for the adoption. Understand your time off and leave options. Meet with your manager to discuss your plans and keep them informed about when your leave begins and your anticipated return-to-work date.
Resources & Contacts
- Sign up for the LiveWell New Expectations program
This program can help you evaluate care providers, build a support team, and prepare for physiological changes.
Resources & Contacts
- If you’re adopting a child, find out if you’re eligible for our Adoption Assistance program
Iron Mountain helps offset the cost of adopting children under age 18 by offering a one-time $5,000 benefit once the adoption has been completed. In addition, we provide Parental Leave of Absence during the transition.
Resources & Contacts
- Get family building support through Maven
If you’re enrolled in one of Iron Mountain’s plans administered by Aetna, you have access to Maven, a virtual program that provides family building support for every path to parenthood. Through Maven, you can video chat or message about topics like fertility, IVF, pregnancy, adoption, surrogacy, and more.
Resources & Contacts
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What to do
Within 30 days of having your baby or adopting your child
You must take action if you would like to add your new child and make benefit changes.
Refer to this Quick Reference Guide, to review changes you can make to each benefit, coverage effective dates, and required documentation that you will need to provide.
Log in to IRMbenefits.bswift.com to initiate a life event to make changes to your benefits.
Your virtual benefits assistant, EmmaTM, is available to assist you through the benefits change process. Emma can help you understand your options and make the best choices. Emma is more than just a guide—she is a comprehensive tool designed to ensure you have a great benefits experience!
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Need help?
Iron Mountain Benefits Center
Log on to review your account by visiting IRMbenefits.bswift.com
For the Iron Mountain Benefits Center (US/PR), contact 877-907-4828 8 am - 9 pm ET, Monday - Friday. Web chat is available on IRMbenefits.bswift.com 8 am - 9 pm ET, Monday – Friday.
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Important information about medical cost deductions
If your benefit elections are effective on a date that reverts to prior pay periods, you’ll incur retroactive deductions back to the due date. These retroactive deductions will be taken from your subsequent paychecks for the number of pay periods that your elections revert to, up to a maximum of four.
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Iron Mountain benefits to help you transition to parenthood and for your new child
Iron Mountain offers you benefits to help you transition to parenthood and for your new child
- Receive free preventive care for your baby/child and virtual support.
If you’re enrolled in an Iron Mountain medical plan administered by Aetna:
Well-baby checkups are covered at no cost to you when you use an in-network provider.
You have access to online and telephone health support resources 24/7 for non-emergency medical care when you can’t make it to the doctor’s office.
- Learn how to care for your new child
The LiveWell New Expectations and Parental Fundamentals programs can help you and your family prepare for caring for a new child.
- Explore additional resources that can help you care for your baby
Lactation support:
Iron Mountain locations in Boston, MA; Collegeville, PA; and Royersford, PA, offer lactation rooms, which provide a comfortable and private place to express milk during the workweek. If you work at another location, contact your manager or Global HR Service Support for more information or guidance.
These additional resources offer lactation support:
Phone apps:
Baby Connect. Track nursing and feeding schedules or keep track of diapers changes.
My Kid’s Health. Keep track of doctor visits, vaccination schedules, and more.
Parenting Ages & Stages. Learn about normal child development and parenting issues.
WebMD Baby. Find trusted information from doctors to keep your baby healthy.
Babysitters and child care:
Get help finding quality providers with these resources:
Care@Work (care.com)
- Take care of your own health and wellbeing, too
LiveWell offers you a variety of tools, resources, and incentives for participating in health and wellness activities.
- Start saving for your child’s future
Start saving for your child’s future educational expenses tax-free with our 529 College Savings Plan.
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Additional checklist
- Review your tax-withholding elections
Make updates in Workday, if needed. Consult your tax advisor to determine what’s right for you.
From any browser: irm.service-now.com/mymap > My HR (Workday)
From your Google Account: Access myMAP > My HR (Workday)
- Update your beneficiary information
Review and update information about beneficiaries for your Life and AD&D insurance, FSA, HSA, and 401(k) plan.
Resources & Contacts
Life and AD&D insurance: myMAP > IMBenefits > My Profile
401(k) plan: Fidelity NetBenefits
- Consider changing your Flexible Spending Account (FSA) and/or Health Savings Account (HSA) contribution
Make allowable changes to your FSA and/or HSA, as needed.
You must make changes to your FSA within 30 days of birth or adoption. You can change your HSA contributions anytime.
Resources & Contacts
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Get support from Resources for Living
Use Resources for Living to get emotional support — for you and all members of your family as you navigate changes in your life. This free and confidential service offers 24/7 online information and counseling sessions.
Connect with a care partner online through the live chat feature on the Resources for Living member website.
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Aetna one advisor (A1A)
Contact Aetna One Advisor (A1A) for help. Advisors can answer questions and help you resolve issues related to all your Iron Mountain benefits, including medical, disability, and the 401(k) plan.
You can contact an advisor by phone or online chat through the Aetna member website. To reach an advisor by phone, call 888-216-8573 Monday through Friday, from 8 am to 8 pm ET.